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Contracts, Handbooks & Policies

Setting clear expectations with straightforward HR Policies

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Driving Fairness and Equity

HR policies and procedures set the tone of the organisation and reflect its culture.

They provide written guidance on how to handle a range of employment issues, consistently, transparently and fairly.

Our mission is to provide your organisation with clear and practical guidance to ensure fair and consistent handling of employment issues.

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What Are HR Policies and Procedures?

HR policies and procedures offer a structured approach to managing various employment matters. They outline the principles, rights and responsibilities for both managers and employees, setting clear expectations within your organisation.

Effective communication and implementation are key to their success, often involving training for line managers on both policy content and the necessary soft skills. Read more about people management here.

Why Are HR Policies and Procedures Important?

  1. Compliance: Some policies are legally required, while others help ensure your organisation operates within the law.
  2. Consistent Management: Straightforward policies ensure a uniform approach to people management.
  3. Adapt to Change: Clear policies help manage internal changes effectively.
  4. Growth Needs: Forward thinking policies, protect and serve your organisation as it grows.

 

View Our City of York Case Study
Managing HR Challenges: From Employee Notice Periods to Holiday Pay Calculations

Mandatory HR Policies

In the UK, only three policies are legally required:

  • Disciplinary and Dismissal
  • Grievance
  • Health & Safety (if you have more than five employees)

Recommended HR Policies

The following policies are beneficial:

  • Equality, Diversity and Inclusion
  • Data Protection and Data Privacy
  • Time Off and Leave
  • Company Ethics Related Policies
  • Anti-Bullying and Harassment Policy

Implementation and Employee Acknowledgement

It’s not mandatory for employees to sign to confirm they have read and understood the policies, but it is a good idea. In addition, focus on training, communication and raising awareness of your policy requirements.

Non-Compliance Consequences

Policies are designed to be followed by all employees and non-compliance may lead to disciplinary action.

The employer must follow them too. For example, dismissing an employee without following the disciplinary procedure could result in an unfair dismissal ruling at an Employment Tribunal.

Ready to Learn More?

For further details on creating effective company HR policies and procedures, HR contracts, or company handbooks, feel free to reach out to us. Our team at Petaurum HR is here to guide you through every step of the process, ensuring your workplace is both compliant and fair.

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Frequently Asked Questions (FAQs)

Do I have to have HR Policies and Procedures?

In the UK, you are legally required to have policies on Health & Safety, Disciplinary and Dismissal, and Grievance if you have more than five employees.

Are there any other policies I need to consider?

While not legally required, policies on Equal Opportunities, Personal Data, Time Off, and Company Ethics are recommended.

Do staff have to sign to confirm they have read and understood the policies?

It’s not mandatory, but focusing on training and communication can be more effective than a tick-box approach.

What happens if we have a policy but don’t follow it?

Non-compliance with policies can lead to disciplinary action for employees and potential legal issues for employers, such as unfair dismissal claims.

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Contact us today to learn how our Contracts, Handbooks & Policies can benefit your business. Our team at Petaurum HR is here to support you every step of the way.

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